A business letter is written with the purpose of transacting some business. Therefore, the format, the tone, the language of the letter is different from a personal letter.
It is written either on the top of the letter (Sometimes a printed letter head is used) or on the right corner.
The date of the letter is written on the right, below the sender’s address.
A short-note of the matter of correspondence is given as an introduction.
The most common forms of salutation are (i) Dear Sir / Madam (ii) Dear Sirs
Reference Numbers: Most of the business letters have reference numbers, especially, when the correspondence had been going on for a longer period and when there is a necessity to file and preserve for future reference.
This part contains the actual part of the letter. It should be conveyed in a precise, clear and courteous manner.
The common forms are: (i) Yours truly, (ii) Yours faithfully (iii) Yours sincerely.
Full signature should be given and below the signature, the name of the sender and his position (designation) should be written.
Some business letters require a list of enclosures:
(e.g) Copies of the letters sent to ...A catalogue of the productA list of your branches
To address is written on the envelope.
Write a letter to a book seller, ordering a few books
I shall be greateful if you will send me by VPP one copy of each of the following books as early as possible.
1. Essential English Grammar by Philip Gucker
2. English Grammar for Dummies by Geraldin Woods
My address is given above.